A Specific Discussion For Expense Management

If effective cost management is not exercised, the expense of handling employee expense claims, making payroll, and conducting audits may have a noticeable impact on profits. Costs account for 8-10% of most businesses’ budgets, thus it’s important to use efficient methods of cost management. Using an automated system has the ability to lessen the time spent on the process, improve its accuracy, make it easier to monitor, and provide greater control over the degree to which it conforms with regulations and laws.

Employee Expenses for You

Unchecked employee expenses have the potential to negatively impact a company’s bottom line if not managed properly. When it comes to managing company finances, having crystal-clear visibility into where and how much money is being spent by whom and on what is essential. There is a risk that businesses will fail to recognise the moment when the expenses of using manual, custom-built solutions that don’t integrate with external or internal data sets become unmanageable. Instead of using a manual or paper-based method, businesses may save time and money by automating their expense reporting. To put it simply, this is a major perk. In doing so, they may identify recurrent spending habits.

Best for the Companies

Many companies are still employing antiquated methods like paper receipts and spreadsheets stored in manila envelopes. There might be data blind spots due to the inefficiency of in-house TEM (travel and expense management) systems and processes when it comes to monitoring and measuring. Research shows that 80% of businesses are still reliant on staff people manually entering TEM data. It’s possible that this might reduce control over regulatory compliance and lead to errors or fraud. These problems it may cause make it a cause for worry. Choosing the expense management best practices is essential here.

  • Many organisations have found that automating their procedures for managing travel and spending has led to significant cost savings and improved profitability.
  • In contrast, many organisations are slow to adopt automated systems. A common assumption among businesses is that introducing a new system would result in substantial expenditures, both in the short and long term. It’s possible that this isn’t always the case. SaaS solutions housed in the cloud allow businesses to adjust their financial commitment to meet their changing needs.
  • A significant barrier for businesses considering expenditure automation is the investment of time and money needed to put the solution into action. Many businesses aren’t aware that solutions may be implemented in a matter of days, if not hours, and will drastically reduce the amount of time spent on administration. When it comes to cloud-based solutions, the IT department seldom does any work in terms of administration and maintenance. Additionally, users of cloud-based mobile apps have access to free, ongoing system upgrades and software enhancements.

The profitability of the venture is another crucial factor to consider. The use of automated solutions has the potential to not only help companies reclaim the greatest amount of GST (goods and services tax) allowable, but also to reduce employee irritation. There is usually a lot of manual labour involved when employees submit claims for their bills and again when finance teams evaluate each claim individually to provide approvals.


Not only are these chores annoying and time-consuming, but they may also take employees’ focus away from important duties and hurt morale if payments are delayed. When the administrative procedure is simplified, workers are better equipped to focus on their core tasks and provide the results the company needs.

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