HOW TO PICK A PHONE SYSTEM FOR YOUR BUSINESS
Today, business phones are not used solely for receiving calls and sending messages; they come in handy for a more unified communication experience that boosts the company’s brand and engages customers. The best business phone systems combine messaging, video conferencing, emailing, call forwarding, and mobility options to help employees make the most out of them. The innovation of voice over internet protocol (VOIP) systems and cloud-hosted servers provides businesses with more options for phone systems.
A reliable business phone system provider such as wilcom communications can offer VoIP, cloud-hosted system, landline, or on-premises phone systems to meet your business needs. Evaluate the following factors when choosing a phone system for your business.
Do you want a virtual system?
A virtual phone system is helpful, especially if your business doesn’t need a full-fledged phone system. Many small businesses without an office mostly use a virtual phone system. a virtual phone system is a phone call forwarding solution that transfers your business calls from the main business number to an employee’s mobile. It comes with features such as automated texting, online faxing, voicemail, and call screening.
Do you want the traditional landline or a VoIP connection? When choosing a phone system for your business, this is an evaluation you must make. A landline connection works using a telephone company’s copper wiring system. In contrast, a VoIP connection relies on the internet. Many companies are switching to VoIP phone systems in the modern business world because they are less expensive to install and maintain. Also, many phone providers no longer install the traditional landline systems because they are outdated. All in all, you should opt for a reliable phone connection your employees feel comfortable using.
Your hosting options depend on your choice of phone connection. You may opt to have the phone system hosted on the cloud or on-site. You also have the choice of getting both depending on the provider you choose. With the on-site hosting, all the phone system’s infrastructure is housed in your business premises, and you are responsible for any upgrades and maintenance. The best thing about cloud-hosted service is that you don’t have to worry about maintenance. The phone system provider takes care of the updates and maintenance, and VoIP phone systems can e hosted either way.
Consider the calling features the phone system provider offers you. The more the features, the better. Be on the lookout for calling features such as call screening, forwarding, voicemail to email, missed call notifications, automated attendants, softphones, voicemail, etc. A wider range of calling features will help streamline your business communications.
Look for a phone system with more collaboration opportunities to improve workflow efficiency. For instance, features such as conferencing, instant messaging, and web conferencing are helpful for collaboration. The presence tool lets employees know when their coworkers are available and when they are busy.
Modern phone systems have mobile apps that you can use to tap into the phone system from your mobile phone. That makes it possible for employees to make business calls directly from their cell phones.